How do I add Fouo to my email?

How do I add Fouo to my email?

Include the subject line: “FOUO: PRIVACY SENSITIVE.” Include the attachment file name (if any): “FOUO: PRIVACY SENSITIVE.” Include in the body of both the email and the attachment (if any): “FOUO: PRIVACY SENSITIVE. Any misuse or unauthorized disclosure may result in both criminal and civil penalties.

How do I mark a document containing PII?

Specifically “Mark all documents that contain PII (e.g., letters, memos, emails, messages, documents faxed, etc) FOUO. Consider using a header/footer that reads: “FOR OFFICIAL USE ONLY – PRIVACY SENSITIVE: ANY MISUSE OR UNAUTHORIZED DISCLOSURE MAY RESULT IN BOTH CIVIL AND CRIMINAL PENALTIES.”

How do you send PII in Outlook?

In message that you are composing, click File > Properties. Click Security Settings, and then select the Encrypt message contents and attachments check box. Compose your message, and then click Send.

Can you send FOUO to personal email?

FOUO information may be transmitted over official email channels. However, it shall not be sent to personal email accounts. For added security when transmitting FOUO information by email, password protected attachments may be used with the password transmitted or otherwise communicated separately.

Can PII be sent via email?

Emails containing personally Identifiable Information (PII) should only be sent to recipients with an official need-to-know. The email must be digitally signed and encrypted. It is against policy to send PII to group email addresses.

What are PII examples?

Examples include a full name, Social Security number, driver’s license number, bank account number, passport number, and email address. We often talk about PII in the context of data breaches and identity theft.

Is date and place of birth PII?

PII is any information about an individual maintained by an agency, including (1) any information that can be used to distinguish or trace an individual’s identity, such as name, social security number, date and place of birth, mother’s maiden name, or biometric records; and (2) any other information that is linked or …

How do I send Fouo?

Emailing PII

1. Should only be sent to recipients with an official need-to-know.
2. The SUBJECT line must state: “FOUO – PRIVACY SENSITIVE.”
3. The attachment file name must state: “FOUO – PRIVACY SENSITIVE.”
4. The BODY of the email and the body of the attachment must state: “FOR OFFICIAL USE ONLY (FOUO) – PRIVACY SENSITIVE.

How do I enable encryption in Outlook?

Open Outlook, then click the “File” tab. Click “Options,” then “Trust Center.” Click “Trust Center Settings,” then click the “Email Security” tab. Click the “Encrypt Contents and Attachments for Outgoing Messages” check box, then click “OK.” All messages you send from your Outlook client will be encrypted.

Can you send PII via email?

How do I send an email to PII?

a. Sending Sensitive PII within or outside of DHS. When emailing Sensitive PII outside of DHS, save it in a separate document and password-protect or encrypt it. Send the encrypted document as an email attachment and provide the password to the recipient in a separate email or by phone.

Can a PII be sent in the body of an email?

Emails Containing PII (in the body or in an attachment): Should only be sent to recipients with an official need-to-know. The SUBJECT line must state: ” FOUO – PRIVACY SENSITIVE.

How to put FOUO in the body of an email?

1 Include the subject line: ” FOUO: PRIVACY SENSITIVE .” 2 Include the attachment file name (if any): ” FOUO: PRIVACY SENSITIVE .” 3 Include in the body of both the email and the attachment (if any): ” FOUO: PRIVACY SENSITIVE. Any misuse or unauthorized disclosure may result in both criminal and civil penalties.

Do you need encryption to send PII in outlook?

Microsoft Outlook Encryption Guide to Sending PII. Emails containing personally Identifiable Information (PII) should only be sent to recipients with an official need-to-know. The email must be digitally signed and encrypted. It is against policy to send PII to group email addresses.

How to send a FOUO Privacy sensitive email?

Include the subject line: ” FOUO: PRIVACY SENSITIVE .” Include the attachment file name (if any): ” FOUO: PRIVACY SENSITIVE .” Include in the body of both the email and the attachment (if any): ” FOUO: PRIVACY SENSITIVE. Any misuse or unauthorized disclosure may result in both criminal and civil penalties.