What is the geographical filing system?

Geographical filing is a method in which files are grouped according to the geographical location of firm, organization or person. Under this method, name of places are written in file and are arranged in drawer either in alphabetical or numerical order – whichever is suitable for the organization.

Who uses geographic filing system?

A geographic filing system arranges files alphabetically or numerically based on geographic location. This method of filing correspondence is popular in the sales field and has been used by the U.S. Navy.

What are the advantages of geographical filing system?

Analysis Advantages Geographic filing aids the process of analysis by allowing easy comparison of data items. For instance, an analysis of records filed according to building name and location may help identify maintenance records for a particular building.

What are the 3 types of filing methods?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What is alphanumeric filing system?

n. a method for classifying materials for storage and access through use of letters and digits that represents a concept (View Citations)

What is the disadvantage of geographical classification?

Disadvantages of Geographical Classification of Files The disadvantages of geographical classification are listed below: The geographical location should be known to the employee, if not so, misfiling may be taken place. 2. An index should be prepared, if not so, geographical classification will be no use.

What are the advantages of alphanumeric filing system?

Advantages of Alphanumeric filing

Files can be expanded to an unlimited extent. The reason is that the alpha-numerical classification is an elastic one.
It facilitates a quick reference.
It avoids the confusion of names of similar nature because of numbers allotted to each name separately.

What do businesses use a geographic filing system?

Geographical filing is useful for export houses, mail-order business houses, advertising companies and the companies with large number of branches at different cities or areas. Region-wise records are maintained by insurance, companies, banks and medicine companies.

What is geographical filing system?

Geographical filing is a method in which files are grouped according to the geographical location of firm, organization or person . Under this method, name of places are written in file and are arranged in drawer either in alphabetical or numerical order – whichever is suitable for the organization.

What are the basic filing procedures?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape.

What is numeric filing method?

(also numeric-alphabetic filing system), n. ~ A method for classifying materials for storage and access through use of letters and digits that represents a concept.